The cheque register tracks cheques you receive from customers and cheques you issue to suppliers. Every transition posts its own journal entry — no step here is merely a status label.
Lifecycle
A cheque starts in hand and takes one of two routes:
- in hand → deposited → cleared — the normal path.
- in hand → deposited → bounced — the bank did not honour it.
There is a third: in hand → returned, for handing a cheque back without ever depositing it.
What depositing actually does
"Deposit" is not a status flip. It moves the amount between two control accounts: out of Cheques Receivable and into Cheques in Collection. Until the bank confirms, the money is in none of your bank accounts — and the balance sheet says exactly that.
Recording cleared then moves it from Cheques in Collection into the ledger account of the bank you deposited it to.
When a cheque bounces
Recording a bounce brings the debt back to life: the amount moves from Cheques in Collection back to Accounts Receivable, under the same customer dimension. After a bounce you cannot clear that cheque — if the customer hands you a replacement, record it as a new cheque.
Payable cheques
Payable cheques are the exact mirror of receivable ones. Cheques Payable and Cheques in Clearing replace the receivable accounts, and the dimension is a supplier rather than a customer.
Note
Dates render in the fiscal year's own calendar, not the site default. If your fiscal year is Jalali, cheque due dates are entered and shown in Jalali.