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Accounting

A two-level general ledger, journal entries, fiscal years and the standard reports — everything needed to close the books.

Accounting holds your general ledger. Where Invoices deals with the customer, Accounting deals with the financial record: every sale, payment, expense and cheque eventually becomes a journal entry here.

How accounts are structured

Accounts live at two levels:

  • Group — the top-level categories: assets, liabilities, revenue, expenses.
  • Ledger account — the real accounts entries post to, such as Bank or Accounts Receivable.

There is no third level. Use analytic dimensions instead: a separate axis attached to each journal line, which can link to a real platform entity such as a CRM customer. Accounts Receivable, for example, requires a customer dimension on every line.

An entry locks once posted

While an entry is a draft it can be edited freely; once posted it can no longer be edited or deleted, and correcting it means reversing it. The detail is on the Journal Entries page.

Posting only into an open period

Every entry must land in a period that is open, and closing a fiscal year posts a real closing entry into retained earnings. The detail is on the Fiscal Years page.

Automatic posting

Most entries are not written by hand. Issuing an invoice, recording a payment, confirming a store order and clearing a cheque all post their own entries. Manual entries are for what is left: adjustments, depreciation, and anything that does not enter the system somewhere else.

Chart of AccountsEntries post only to ledger accounts, and analytic dimensions are not a third level — they are a separate axis on the line.Fiscal YearsEntries post only into an open period, and closing a year writes a real entry — not just a lock.Cheque registerTrack receivable and payable cheques through deposit, clearing, bouncing and return — each transition posts its own journal entry.Journal EntriesA posted entry is never edited or deleted — correction happens only by reversing it.BillsA draft bill has no effect on the books; opening it posts the liability, and once paid it can no longer be voided.Bank AccountsEvery bank account you add creates its own ledger account — the two are not the same thing but they never separate.Bank ReconciliationA reconciliation will not close until the balance matches the bank statement exactly — and that is on purpose.ReportsReports never see draft entries, and the sub-ledger reconciliation report is where inconsistencies surface.Posting FailuresMarking one resolved only closes the row — it never creates the missing entry, which still has to be posted by hand.
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